Procest
Case management for VTH (permits, supervision, enforcement) and citizen processes on your . A workflow engine plus typed registers plus an audit trail that meets the Wet kwaliteitsborging and Algemene wet bestuursrecht.
Workflow plus typed records, one install.
Procest ships with process templates for the most common VTH cases (permits, inspections, enforcement requests). It combines a lightweight workflow engine with OpenRegister for the data and TMLO-tagged archival; decision generation and signing plug in via adapters, with DocuDesk as an optional target.
Pre-defined VTH process templates.
Omgevingsvergunning, toezichtzaak (bouw/milieu), handhavingszaak, sloopmelding — plus bezwaar & beroep and WOO-verzoek case types. All configurable without code.
Statutory deadlines, watched automatically.
Statutory deadlines are baked into the process templates. Procest warns in advance, flags missed deadlines, and logs everything to the audit trail.
Decisions, archived with TMLO metadata.
Click the "grant permit" transition and Procest composes the decision from the case data. PDF generation and signing plug in via an adapter (DocuDesk optional); archival with retention/TMLO metadata runs natively on OpenRegister.
Workflow board, case map, and appointments.
A kanban-style workflow board next to the case list, a map view for location-bound cases, and citizen-facing appointment booking with timeslots.
Partners shipping Procest
Implementation, hosting, and integration partners that deliver Procest to their customers. Pick the partner you already work with, or one whose stack matches yours.
Stage timeline, register-linked, in every queue.
Scroll the cards. Each pins as you reach it; the next slides up to cover.
Every case has a visible workflow.
Procest runs ZGW-shaped case management. Five stages, one active, the rest queued or done. Citizens see the same status the case-worker sees, only the actions differ.
See ProcestEvery case is a typed register row.
Stages, roles, dossiers, archive entries are all OpenRegister records. Audit trail is automatic, retention follows the schema, citation IDs survive every export.
See OpenRegisterCase widgets on every dashboard.
Every case-worker gets a set of case widgets on their LaunchPad — cases overview, deadline alerts, overdue cases, and their own task list. No separate inbox app.
See LaunchPadOn every Nextcloud dashboard.
Install Procest and these widgets show up on the home screen of every case-worker. No extra config, no separate inbox app.
Cases overview
Active cases for the logged-in case-worker. Late ones in red, the next stage one click away.
Deadline alerts
Cases with statutory deadlines hitting today or this week. Pre-warning, then escalation.
Overdue cases
Cases past their deadline, oldest first. Linked back to the source register row.
Cases everywhere your team already works.
Three integration paths that pull Procest into the rest of the Nextcloud workspace and the workflow tools your team brings.
Inbound citizen email lands on the case automatically. Attachments file themselves under the case dossier; the case-worker sees the new mail in the case timeline without leaving the case view.
See the integration guide